Tender Management

Tender Management

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STAGE I – PRE-BID

  • Pre-Bid evaluation
  • Expression of Interest
  • Submission of prequalification documents to client
  • Bid/ No Bid decision making
  • Memorandum of Understanding
  • Pre-bid agreement with the Main Contractors, Subcontractors, and Vendors
  • Subcontractor / Vendor evaluation
  • Evaluation of resources & financial capabilities
  • Review / Advice on selection of FIDIC conditions of contract /Books (Green book, Red Book, Pink Book, Yellow Book, Silver Book, or Gold Book) 
  • Review / Advice on selection of the type of contract

Estimation, Costing, Pricing and Bidding

STAGE II - TECHNICAL PART

  • Complete review of Tender documents
  • Site visit to collect data and examine the site conditions for constructability/feasibility study
  • Risk Identification / Mitigation
  • Estimation of Bill of Quantity
  • RFQ/RFP document review / preparation / evaluation
  • Tender clarification
  • Cost Estimation /analysis of resources (Manpower, Plant, and Equipment)
  • Execution strategy
  • Deliverables List
  • QA / QC Plan
  • HSE plan
  • Program of works (Planning Package) - Resource loaded schedule, WBS
  • Review of bid bond format
  • Review of Insurance policies/requirements
  • Alternate Proposal / Alternate Bid
  • Advise on the influence of Law on the bid process
  • Technical clarification meeting with Client
  • Technical evaluation & Submission

STAGE III - COMMERCIAL PART

  • Review of Contract conditions, particular and special conditions
  • Price Analysis
  • Commercial clarification meeting with Clients, subcontractors, and vendors
  • Budget Analysis
  • Final verification of a tender document as per checklist
  • Final commercial submission verification
  • Approval / consent from the owner / contractor
  • Commercial submission

STAGE IV:  AWARD OF CONTRACT

  • Review of Letter of Award (LOA) / Letter of Intent (LOI)
  • Review of contract document
  • Review of conditions of contract
  • Review of all legal documents required for the execution/signature process
  • Expert note and validation for execution / signature process